125th updates

Executive Committee members are Maureen Delzer, Dillon Becker, Carol Fey, Chellie Kaseman, Jesse Kaseman, Josh Schock, Robin Schock, and Marvel Haas. Tara Fey was present and expressed that she would like to be involved.

The Committee appointed Maureen Delzer for President, Dillon Becker for Vice President, Robin Schock for Treasurer and Carol Fey for Secretary.

The committee discussed and selected the date of the celebration; the dates would be June 20, 21, 22 and 23, 2013

The next meeting will be on July 13, 2009 at which time we will select sub-committees and discuss our ideas on a Logo.

The organizational meeting for the Ashley Quasquicentennial was held on June 30, 2009 at 7:00 pm.

Those present at the meeting were: Jane Kramer, Reinie Bendewald, Dillion Becker, Maureen Delzer, Marvel Haas, Tara Fey, Carol Fey, Robyn Schock, Josh Schock, Jesse Kaseman, and Chellie Kaseman.

The executive committee was formed with the following appointments made: Chairperson - Maureen Delzer, Vice Chairperson - Dillon Becker, Treasurer - Robyn Schock, and Secretary - Carol Fey.

There was much discussion about the previous centennial and Jane Kramer passed out handouts highlighting suggestions and committees from the 1988 centennial. The committee then choose the dates of June 20, 21, 22 and 23, 2013 for the Ashley quasquicentennial.

Dillion Becker will check with the Wishek fair board on obtaining the use of their carnival for the celebration. Josh Schock presented ideas for events, food, music and entertainment and will look into obtaining tents.

After throwing around many ideas, the group adjourned and scheduled the next meeting for Monday, July 13, 2009 at 7:00 pm.

ASHLEY 125^TH CELEBRATION COMMITTEE

AUGUST 10, 2009 COMMITTEE MINUTES

7:00 PM, ASHLEY CITY HALL

The August meeting was called to order by Chairperson Maureen Delzer. Executive Board members present were, Maureen Delzer and Dillon Becker, not present were Carol Fey and Robyn Schock. General Board members present were Jesse and Chellie Kaseman, Josh Schock and Marvel Haas. Others present were Bob Delzer, Paul and Candi Nies, Tara Fey and Laurie Spitzer.

t The July minutes were approved.

t There was no treasure’s report.

t The bylaws were read and will be revised before being approved. Some issues discussed were that the executive board has the final authority to approve all decisions made, contracts need to be read by all board members and signed by two executive board members, add executive and general board members to article II and how to add new board members if necessary. A special meeting will be held to approve the proposed bylaws

t Discussion was had on adding another member to the board to deal with publicity and legal issues.

t Maureen, Dillon and Billy Kretschmar will deal with contract issues. Sidney Gross and Terry Elhard could possibly help with this too.

t Laurie Spitzer, county sheriff, discussed security issues. The rate is $25 per hour with each person taking a 12 hour shift. Laurie suggested that we would need at least four extra officers. The sheriff would be responsible for security issues and will discuss with us how we want to handle severe weather, handicap parking, etc.

t The treasurer and secretary are to sign all checks but all board members need to sign the signature card.

t Insurance will be endorsed off of the City of Ashley policy.

General committees were fine tuned and changes were made as follows:

Ø Parade - Josh Schock, Chairperson, Tara Fey, Dillon Becker and Jesse Kaseman

Ø Entertainment - (Music, Dances, Bands)- Bob Delzer, Chariperson, Randy Becker

Ø Food - Chellie Kaseman, Chairperson, Robyn Schock

Ø Alumni - (asking Floyd and Kelva Helfenstein), Marvel Haas, Idella Laschovski and Jason Schmidt

Ø Fund Raisers - Tara Fey, Chairperson, Dillion Becker

Ø Souvenirs - Carol Fey, Chairperson, Cheryl Dale, Sharon Jangula, Donna Heupel, and Robyn Schock

Ø Beautification - (asking Michelle Kempf, who is on the City of Ashley committee)

t There may by money with the Ashley Lions from the past Brothers of the Brush and Sister’s of the Century, we will talk to Dennis Schock about that. We may not do the sister’s of the swish due to lack of interest.

t We will be asking other organizations to help, such as the FBLA, Lions, 4-H, KSJB.

t Positive comments were made about how Napoleon had one tent with two stages so there is continuous entertainment with less lag between set up.

t The logo that was presented by Josh Schock and created by Robyn Schock was well received and was approved by a motion.

t Various fund raisers were discussed such as using the centennial buttons, biggest buck/doe contest, longest feather contest and bingo.

The meeting was adjourned at? The next meeting will be on September 14 at 7:00 pm at the Ashley city hall.

The September meeting was called to order by Chairperson Maureen Delzer. Executive Board members present were, Maureen Delzer, Dillon Becker, Robyn Schock and Carol Fey. Other Board members present were Chellie Kaseman, Josh Schock and Marvel Haas.

Ø Carol read the minutes from the August meeting. Robyn moved to approve the minutes as read, seconded by Chellie.

Ø Robyn presented the Treasurer’s report stating that we have balance of $261.77. Dillon moved to accept the report, Carol seconded.

o Billy Kretschmar has not been working on our incorporation; therefore we may need to find another attorney to help us.

o Marvel Haas is the Chairperson for the Alumni committee. Other members are Lucy Meidinger, Pat and Doug Schlabsz, and Idella Leshovsky.

o Dillon reported that he is obtaining lists of houses for rent, area motels and other property for rent. A more detailed list we be compiled closer to the celebration so that it is current.

o New members on the Fund Raiser committee are Julie Sayler, Randy and Eva Becker.

Ø Pros and Cons were discussed on various fund raising ideas. Dillon made a motion to sell gourmet popcorn after the boy scouts have completed their sales, seconded by Josh. Dillon moved that we hold a pheasant longest tail contest with a $3.00 entry fee and a fifty percent pay out, Carol seconded. Chellie motioned that we hold a biggest buck and biggest doe contest with the weigh in to be at Triple J Auto Body, Marvel seconded. The details and prizes will be decided at a later date. Another fund raiser would be burgers at The Roost.

Ø Josh gave a report on tent rental. The Rent All Company has a 40x160 for $2500 per day with set up and take down. The YMCA has 40x160, and Enderlin also has a 40x120 for mileage, and $1000 per day, plus they set it up and take it down. It was mentioned that we would want a tent with at least three sides. Josh would like to incorporate a band with motor mania and has information on one called the Front Fenders for $3000 or a Johnny Cash impersonator.

The next meeting will be October 12, 2009 at 7:00 pm at the Ashley City Hall. Chellie made a motion to adjourn and seconded by Robyn. The meeting was adjourned at 8:50 pm

The meeting was called to order by Maureen Delzer at 7:10 pm. Board members present were Chellie Kaseman, Maureen Delzer, Dillon Becker, Carol Fey and Robyn Schock. Other members present were Josh Schock and Jesse Kaseman. Guests present were Viola Lacrosse and Evelyn Hagenson.

Ø Carol read the October minutes. There was one correction to the minutes; Gig Salad is a web site not a person. Robyn moved to accept the minutes with the changes, Chellie seconded, motion carried.

Ø The treasurer’s report was given by Robyn. She reported a deposit of $584 from the haunted house fund raiser, $25 was sent to the Secretary of State for the charitable solicitation license, leaving us with a balance of $654.77. Carol moved to accept the treasurer’s report, second by Dillon, motion carried.

o Longest pheasant tail contest, Jesse reported that business is picking up and Josh stated that he will make a new sign to place on Main Street.

o Robyn and Josh reported that the haunted house was well attended and they thanked everyone for helping.

o Maureen reported that Tony has completed the logo and she will inquire more on the legality that goes along with using the logo.

o Maureen has requested $5000 from the Lions organization. The Lions will meet in January to discuss the final amount that they will give us.

o Tony gave us a proposal for two Red Wing Water Coolers with a spigot. A 2 gallon cooler will cost us $375 a piece with the logo. Chellie moved and Josh seconded to sell tickets at $5.00 per ticket. Maureen amended the motion to state that we start selling the tickets for one of the coolers by Christmas as a fund raiser. The other water cooler will be auctioned off.

o Maureen checked with Sherrece Zimmerman in regards to the cost and type of street banners that we currently have. It was suggested that we place Quasquicentennial banners on every other pole. We would wait until two years before our celebration to put up the new banners. The banners were tabled for now.

o Tara Fey has asked to be replaced as chairperson of the fundraising committee; Chellie Kaseman is the new chairperson.

o Fundraising – Some ideas are tour of homes, frying burgers, selling some type of food during the parade of lights. (Maureen will ask Bob if he will do a float for the parade of lights.) Chellie moved to sell popcorn during the parade of lights, seconded by Josh, motion carried. Carol will help and will ask Scott Schlepp if we can use his popcorn machine, popcorn and bags. We will sell each bag for 50cents.

o Quilts – Evelyn Hagenson and Viola Lacrosse for the Wind Chimes quilt shop reported that they will have a queen sized quilt for sale. They are planning on having 49 premade kits for sale, and each kit would have everything you need to make one square of the quilt. The name of the person who made the square will be embroidered on the front of the square. The logo will be in the center of the quilt and will be embroidered by Esther Steinwandt, and the senior center will do the hand quilting for the cost of the thread, which is usually $50. More discussion was had regarding vintage material from the old Schock store and making two quilts. Chellie moved and Dillon seconded to make two quilts, one vintage quilt to be auctioned off and the other to be raffled off.

o Souvenir – Carol reported that her committee had just met earlier that evening and they did not have anyone for the belt buckle/gun committee. Josh volunteered to talk to Ward Dobler about making a gun to auction off. The committee would like to purchase window decals to start advertising the dates of the celebration and if there is no money the committee would do this on their own. Josh moved and Dillon seconded to have the committee go ahead and order the decals.

o Publicity – Chellie reported that a brief synopsis of the meetings should be put in the paper to let the public know what we are doing. Carol will hand deliver them to the tribune, since e-mailing them does not work. They would like to put sings out of town along major roads, and would like to find old buildings to paint signs on along roads

The next meeting will be December 14, 2009 @ 7:00 pm at the Ashley City Hall. Robyn moved to adjourn, seconded by Dillon, and meeting adjourned at 8:47 pm.

Meeting called to order by Maureen Delzer, Board members present were Maureen Delzer, Bob Delzer, Marvel Haas, Dillon Becker, Nancy Thiery, Josh Schock, Robyn Schock,

Sign for outskirts of town will have the 125th Logo on and we agreed to have McCleary Lumber make them

New Committee was organized for the Craft Show, Nancy Thiery is Chairperson for the Crafters show. Approved by Dillon Becker, seconded by Bob Delzer

We Started a Tentative Schedule for the 125th Celebration, We worked on Thursday June 20th, 2010, and Friday June 21st, 2010. "Home work" is to come up with Saturday and Sunday and discuss at next meeting,

Old Time German Band and other small entertainment from surrounding area 1pm -7 pm

$2,439.99 asked for souv. hoody sweatshirts, non hoodies, both with logos and in variety of colors, also shot glasses with logo

Dillon presented the idea of a raffle for a 4 Wheeler, we pay cost for it on payments it to Chester. It would be a Polaris 500 sell approx. 500 tickets for $20 each

Next meeting March 8th, 7:00pm at the Ashley City Hall. A motion to adjourn was made by Dillon Becker and seconded by Jo

The meeting was called to order by Vice Chairperson, Dillon Becker at 7:05 pm. Executive Board members present were Dillon Becker and Carol Fey. Other board members present were Josh Schock, Marvel Haas, Jesse Kaseman, and Chellie Kaseman. Committee member present was Evelyn Hagenson .

The agenda was approved with a motion by Carol and seconded by Evelyn. The February minutes were approved with a motion by Marvel and seconded by Josh. There was no Treasurer’s report due to Robyn’s absence. Josh stated that Robyn will e-mail the report to Carol so it can be made a part of the official minutes.

o Parade - No report from Josh, he stated that he will wait until closer to the date to organize the parade committee.

o Quilt – Evelyn presented the finished center square for the quilt. It was well received. Some of the squares are being completed and returned and all of the squares have been spoken for.

o Souvenirs – Carol reported that the sweatshirts are done and Lynda Roaldson has picked them up from Fargo. They are in Jamestown now and she will try to have them in Ashley sometime in March. There was discussion on where to store the items and where to sell them. No decisions were made. There was discussion also about picking out a color of clothing just for committee members. Josh will bring a color chart for us to see.

o Reunion – Marvel reported that her committee is in the process of working with the school and getting a list of e-mail addresses and finding a class representative for each class to update the lists. They will be working on this through the summer months.

o Fundraisers – Chellie brought a sample of game that we could have made up using Ashley businesses and selling squares on the board. After some discussion it was decided that it is very expensive to produce. The “barrel on the lake” board is up at the Roost. Some ideas they have are to have a comedian during the rodeo or Fourth of July, sell popcorn and arts in the park. We will be having a Mia Bella’s candle party at the bowling alley with Karen Mosset. The date books will cost $2.59 a piece with the set up fee waived and a $25 shipping fee for a total cost of $295.14. Josh moved to approve the new total, Evelyn seconded, motion carried. May 8 is the soup and sandwich dinner and Chellie asked for entertainment ideas. There will be accordion music and Marvel suggested a few games of bingo.

Josh informed the committee that his car club will be hosting a car show on June 26^th in Ashley and we can use that time for a fund raiser by selling burgers and/or putting on a dance.

The next meeting will be held on April 12 @ 7:00 pm at the Ashley City Hall. Marvel motioned to adjourn, seconded by Josh, meeting adjourned at 8:48 pm.

The meeting was called to order by Chairperson, Maureen Delzer at 7:05 pm. Executive Board members present were Maureen Delzer, Dillon Becker, Robyn Schock and Carol Fey. Other board members present were Josh Schock, Marvel Haas, and Jesse Kaseman. Committee members present was Evelyn Hagenson and Bobby Delzer.

Dillon moved to approve the agenda, seconded by Marvel, carried. Minutes of the March 8^th meeting and a special March 16^th meeting were approved with a motion by Dillon and a second from Jesse. The treasurer’s report was presented by Robyn with a current balance of $4252.16. Carol moved to accept the treasurer’s report with a second from Dillon, motion carried.

Maureen read a letter from the 1988 Centennial chairperson, Eddie Kramer. The letter was in the time capsule and was to be opened and read by the 125^th committee.

o Road Signs - A new sample of the road sign was presented with the changes made. Dillon and Maureen will work on getting permission from the land owners where the signs will be placed.

o Storing Souvenirs – Josh offered to let us store the souvenirs at Blumhardt Equipment.

o Schedule of Events – Old Time Photos were added to the schedule. Cindy Essig contacted Chellie about getting bids to do the photos. It was discussed that this event should be in conjunction with the craft and vendor booths. Dillon moved to change the auction time to 7:00 pm, Robyn second, motion carried.

o Souvenir – Carol moved to have staff shirts made for the board members, committee chairpersons and their staff in lime green with everyone buying their own, seconded by Robyn and motion carried. Carol will contact everyone to get their orders. The city turned down the request to sell the sweatshirts in City Hall so Mayor Kosel has asked the library board to discuss this at their next meeting.

o Fundraisers - Robyn reporting for Chellie asked everyone to help on May 8^th at the soup and sandwich event, we should be there by 9:00 a.m. The board members are to each bring a large pan of bars. June 26^th is the date for the first annual car show in Ashley, and we will be selling ice cream as a fund raiser. The popcorn sales are going very good with over $3000 worth of sales to date, with Julie Sayler being the high salesperson. The crocks will be here next Friday and will be displayed at the Ashley Abstract office.

o Quilt – Evelyn reported that there will now be three pillows to go along with the quilts and will have the covers of the previous celebration books on them.

o Entertainment - Add to the schedule of events on Friday, 12:30 pm – 4:00 pm – Alumni at the high school and 1-7 pm – Entertainment under the tent. Bobby Delzer will work on finding the appropriate music and entertainment for each day.

o Trail Ride – Dillon reported that the trail ride will be held on Thursday only.

o Tractor Trek – LeRoy Fleming, Marvin Schneider and Roman Groszhans will be on the committee and Josh will chair the committee.

o Cancer Walk – The cancer walk will be changed to a fund raiser for the AMC. Marvel suggested asking Larry Knoblich to help with this walk because he is well know around the area and is an alumnus.

o Time Capsule – It was discussed that we should do a time capsule and possible chairpersons could be Janice Schnabel and Wanda and Bruce Speidel.

o Book Signing – On April 20, author Vernon Keel, will be in Ashley for his book signing. Maureen will be there to help sell the books and the 125^th will get $6 for each book sold.

The next meeting will be held on May 10 at 7:00 pm at the Ashley City Hall. Dillon motioned to adjourn and Robyn seconded, motion carried.

The meeting was called to order by Chairperson, Maureen Delzer. Executive Board members present were Maureen Delzer, Robyn Schock and Carol Fey. Other board members present were Josh Schock, Marvel Haas, and Chellie Kaseman. Committee member present was Evelyn Hagenson and guests were Lynda Roaldson and Shane Leininger from S&S Promotional Group.

Carol moved to approve the agenda and Robyn seconded, motion carried. Josh asked to correct the minutes of the April meeting to reflect that the Grande Launchers North Dakota Chapter are sponsoring the car show not the 125^th committee as stated in the paper. Robyn moved to accept the change and Chellie seconded, motion carried.

At this time Lynda Roaldson and Shane Leininger from S&S Promotional Group gave presentation on the guns that they have and would create for us to sell and raffle. They gave us prices and how they would promote them. The proof would cost $3200, the number one gun would cost $2800 and the subsequent guns would cost $2600. They would need $2000 down for the first two guns that we would raffle and auction and then they would handle all of the sales after that. We could also have a matching revolver made, although the rifles sold better then the revolvers. Discussion on the gun sales was tabled until the June meeting.

Robyn presented the treasurer’s report with an ending balance of $6110.54, see attached report. Josh moved to accept the treasurer’s report, Marvel seconded, motion carried.

o Placement of Road Signs – The Rott’s and Wishek Investment have committed to letting us place our celebration signs on their property. As of today the Neu’s would not commit.

o AMC Fund Raiser Walk – Marvel suggested asking Larry Knoblich to help with this event since he is well known and from Ashley. Carol will contact Larry and Kathy Hoeft from the AMC to coordinate this event.

o Time Capsule – Wanda Speidel has agreed to work on getting a time capsule together.

o Pubilicity – Josh moved to allow Chellie to advertise for fundraising events, if the cost is over $30, she will need to get approval from the board, seconded by Carol. After some discussion Josh amended his motion to allow advertising in the Ashley Tribune using a 2x2 or 2x3 sized ad or up to $30 during the week of the event and also to print a thank you after the event, seconded by Robyn, motion carried.

o Maureen sent RFP’s to Morgan’s Memories, Memories by Mandy and Wing Photography to take the family, group and event photos. Cindy Essig was contacted to do the old time photos.

o Marvel suggested having a mural done on the old theatre building. ? will contact the owners about giving us permission to do so.

o Souvenirs - Chellie mentioned that we need to have more places to sell the souvenirs. She talked to Super Value and the Café and they have agreed to let us sell them in their places of business. Carol expressed concern with keeping track of the inventory and the money. Marvel moved to have t-shirts made and to order up to $1000 worth of product, seconded by Chellie, motion carried. Marvel moved to have 50 125^th bath towels made up to sell, Chellie seconded, motion carried. Josh brought t-shirts for the group to try on and find their right size for the staff shirts. Carol will get the order into him next week.

o Fundraisers – Chellie reported that her committee wants to do an event every month. The Heritage Center talked to Chellie about coordinating the ice cream social with the car show. Discussion was favorable to this idea. Also discussed was having a raffle with items with a summer theme, selling souvenirs at Memorial Day dinner, car show and having a fun bus.

o Quilt – Evelyn presented the quilt which was complete and ready to go to the senior center for quilting, and should be done by June. She also reported that they would like to have a tie dye class this summer as a fund raiser to help cover the cost of the quilt. Marvel moved to approve the fund raiser, seconded by Josh, motion carried.

o Marvel reported that Jane Kramer is working on having a 1988 historical pageant reunion on the Thursday night of the celebration. It will be at the legion hall with a meal and tickets will be sold with the profits going to the 125^th committee. Chellie moved to approve this event, seconded by Josh, motion carried.

o Carol raised the suggestion to adopt a policy where everyone pays for every event they are involved with. Josh moved to approve the “everyone pays” policy, seconded by Marvel, motion carried.

o Maureen shared a “penny paddle” made by Fred Regan with the intentions that we sell them, the idea was tabled. Also designed by Fred Regan was a post card that was presented.

The next meeting will held on June 14 at 7:00 pm at the City Hall. Motion by Carol to adjourn, seconded by Robyn, motion carried and meeting adjourned at 9:30 pm.